HR-Zagreb: ISPA — public relations for Bikarac regional waste management centre in Šibenik

Country:

Croatia

City/Locality:

ZAGKREMP

Notice/Contract Number:

eu:177896-2008

Publication Date:

Jul 12, 2008

Deadline:

Aug 25, 2008

Buyer:

CENTRAL FINANCE AND CONTRACTING AGENCY, (REPUBLIKA HRVATSKA, SREDISNJA AGENCIJA ZA FINANCIRANJE I UGOVARANJE PROGRAMA I PROJEKATA EU)

Original Language:

English

Address:

CENTRAL FINANCE AND CONTRACTING AGENCY, (REPUBLIKA HRVATSKA, SREDISNJA AGENCIJA ZA FINANCIRANJE I UGOVARANJE PROGRAMA I PROJEKATA EU)
ZAGREB
Croatia

79416000 - Public relations services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: PHARE, TACIS and countries of Central and Eastern Europe
EU Official Journal Publication: 134/2008
, #
177896-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Summary:
Service procurement notice
1. Publication reference: EuropeAid/123977/D/SER/HR
2. Procedure: Restricted.
3. Programme: ISPA.
4. Financing: ISPA 2005/HR/16/P/PE/003 — Bikarac regional waste
management centre.
5. Contracting authority: Central Finance and Contracting Agency.
Contract specification
6. Nature of contract: Fee-based.
7. Contract description: Public relations include all necessary
activities (workshops, public notices, web, media presentations, etc.) to
introduce the whole project to the inhabitants of Šibenik-Knin County as
well as the rest of Croatia, to gain support for the EU-funded projects
and to introduce pilot recycling project in Šibenik area. The consultant
will ensure the following: project implementation acceptance and approval
from all potential stakeholders, long term public relations strategy,
education and training about the necessity of the project and its goals in
a matter of long term environmental protection, including education and
the training of beneficiary and recipients in public relations, encourage
the implementation of main principles of ISPA programme and other relevant
EU policies in environmental protection, social survey, a number of
visibility events.
8. Numbers and titles of lots: Not applicable.
9. Maximum budget: EUR 240 000.
10. Scope for additional services: The contracting authority may, at its
own discretion, extend the project in duration and/or scope subject to the
availability of funding, up to a maximum not exceeding the length and
value of the initial contract. Any extension of the contract would be
subject to satisfactory performance by the contractor.
Conditions of participation
11. Eligibility: Participation is open to all legal persons participating
either individually or in a grouping (consortium) of candidates which are
established in a Member State of the European Union or in a country or
territory of the regions covered and/or authorised by the specific
instruments applicable to the programme under which the contract is
financed (see also item 30 below). Participation is also open to
international organisations. The participation of natural persons is
governed by the specific instruments applicable to the programme under
which the contract is financed.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e., the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
may be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: Subcontracting is according to Instructions to
Tenderers the only allowed form of collaboration with firms which have not
been shortlisted. The total value of the subcontracted part of the
services must not exceed 30 % of the contract value and the subcontractor
must not subcontract further.
17. Number of candidates to be shortlisted: On the basis of the
applications received, between 4–8 candidates will be invited to submit
detailed tenders for this contract. If the number of eligible candidates
meeting the selection criteria is less than the minimum of 4, the
contracting authority may invite the candidates who satisfy the criteria
to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender: October 2008.
19. Provisional commencement date of the contract: March 2009.
20. Initial period of execution and possible extension of the contract:
20 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and fínancial capacity of candidate (based on item 3 of the
application form):
(a) the annual turnover of the candidate for the year before last and last
year (2006 is considered to be the year before last and 2007 is considered
to be last year) must be equal to or exceed EUR 500 000;
(b) cash and cash equivalents of the candidate at the end of the year
before last and last year (2006 is considered to be the year before last
and 2007 is considered to be last year) are positive.
2) Professional capacity of candidate (based on items 4 and 5 of the
application form):
(a) at least 4 staff currently work for the candidate in fields related to
this contract (management of EU-funded projects in environmental
protection issues; experience regarding EU Visibility requirements;
experience in raising public awareness and general acceptance of the
environmental, but preferably waste management, projects; experience in
organisation and managing public and promotional events; experience in
preparation and implementation of training programmes; experience in mass
media, public events, promotion and public relations campaign and
experience in development of the long term public relations strategy) and
are permanent.
3) Technical capacity of candidate (based on items 5 and 6 of the
application form):
The candidate has worked successfully on at least 1 technical assistance
project covering all of the following requirements:
(i) as sole contractor or a leader of a consortium;
(ii) introducing projects related to environment protection and gaining
support and overall acceptance from the public, developing and
implementing long term public relations strategy, education and training
for all stakeholders about the necessity of infrastructural project in the
field of waste management and its goals;
(iii) the referenced project has to be completed in 2006, 2007 or 2008;
(iv) implemented in a country eligible under Phare and ISPA programmes;
(v) with a contracted budget (own contribution of the candidate) equal to
or exceeding EUR 250 000.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factor which will be taken into consideration during
this re-examination is:
1) the total number of projects managed by the candidate according to
criterion 3. In case of competition between 2 or more candidates having
the same number of eligible projects, the candidates will be ranked in
descending order according to the total amount of their own contribution
to the eligible projects.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 25.8.2008 (15:00), Zagreb local
time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address: http://ec.europa.eu/europeaid/work/procedures/
index_en.htm), whose format and instructions must be strictly observed.
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
— either by recorded delivery (official postal service) to:
Mate Teskera — CFCA Task Manager, Central Finance and Contracting Agency,
(Republika Hrvatska, Središnja agencija za financiranje i ugovaranje
programa i projekata EU), Ulica grada Vukovara 284, 10000 Zagreb, Croatia,
— or hand delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to: Mate
Teskera — CFCA Task Manager, Central Finance and Contracting Agency
(Republika Hrvatska, Središnja agencija za financiranje i ugovaranje
programa i projekata EU), Ulica grada Vukovara 284, 10000 Zagreb, Croatia.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must be
mentioned in all subsequent correspondence with the contracting authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of tenders. No application may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with Clause 25. The outer envelope (and the
relevant inner envelope) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Additional information: Not applicable.
29. Date of publication of contract forecast: 17.8.2006.
30. Legal basis: Council Regulation (EC) No 1267/1999 of 21.6.1999, as
last amended by Council Regulation (EC) No 2112/2005 of 21.11.2005.

HR-Zagreb: ISPA — public relations for Bikarac regional waste management centre in Šibenik — Knin County, Croatia

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