GH-Accra: EDF — supply of LCD projectors and screens, office equipment and Global Positioning System receivers

Country:

Ghana

City/Locality:

AKKRA

Notice/Contract Number:

eu:188197-2008

Publication Date:

Jul 23, 2008

Deadline:

Sept 12, 2008

Buyer:

THE GOVERNMENT OF THE REPUBLIC OF GHANA

Original Language:

English

Address:

MINISTRY OF FINANCE AND ECONOMIC PLANNING
ACCRA
Ghana

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 141/2008
, #
188197-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined

Summary:
9 ACP GH 27 — Avian Influenza Project
Supply procurement notice
1. Publication reference: EuropeAid/127202/D/SUP/GH
2. Procedure: International open tender.
3. Programme: 9th European Development Fund.
4. Financing: Financing agreement No 9695/GH, Avian Influenza Project — 9
ACP GH 27.
5. Contracting authority: The National Authorising Officer of the
European Development Fund on behalf of the Government of the Republic of
Ghana.
Contract specifications
6. Description of the contract: The supply contracts will cover the
supply and delivery of LCD projectors and screens; office equipment and
Global Positioning System (GPS) receivers.
7. Number and titles of lots: Lot 1 — 20 LCD projectors and projector
screens.
Lot 2 — various quantities of office equipment (computers, printers,
scanners, servers and photocopiers).
Lot 3 — 63 sets of GPS receivers.
Terms of participation
8. Eligibility and rules of origin: Participation is open on equal terms
to all natural and legal persons (participating either individually or in
a grouping (consortium) of tenderers) of the Member States and the
countries and territories of the regions covered and/or authorised by the
Regulation or other specific instruments applicable to the programme under
which the contract is financed (see also item 21 below). All goods
supplied under this contract must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the effect
that they are not in any of the situations listed in point 2.3.3 of the
'Practical Guide to contracts procedures financed by the 9th EDF'.
10. Number of tenders: Tenderers (including firms within the same legal
group, other members of the same consortium, and subcontractors) may
submit only one tender for one lot. Tenders for parts of a lot will not be
considered. Tenderers may not submit a tender for a variant solution in
addition to their tender for the supplies required in the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of 1 % of
the tender amount when submitting their tender. This guarantee will be
released to unsuccessful tenderers once the tender procedure has been
completed and to the successful tenderer upon signature of the contract by
all parties. This guarantee will be called upon if the tenderer does not
fulfil all obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later than
30 days after the tenderer receives the contract signed by the contracting
authority. If the selected tenderer fails to provide such a guarantee
within this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next best
compliant tender.
13. Information meeting: No information meeting is planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of execution: 90 days from date of final signature of the
contract.
Selection and award criteria
16. Selection criteria: a. Economic and financial standing of tenderer
(firm or consortium partners, all together):
the average annual revenue of the tenderer (firm or consortium partners,
all together) over the past 3 years (2005, 2006, 2007) shall be EUR 50 000
— lot 1; EUR 100 000 — lot 2; and EUR 50 000 — lot 3;
b. professional and technical capacity of tenderer (firm or consortium
partners, all together):
i. tenderers must provide evidence that in-country warranty and
after-sales services are available;
ii. tenderers must show evidence of good performance in similar contracts
by providing a list of similar supplies delivered in the past 3 years with
the sums, dates and full address of the recipients of the supplies;
iii. tenderers must also provide the information on the profile of
personnel to undertake after-sales services.
17. Award criteria: The contract will be awarded to the lowest compliant
tender. Furthermore, tenderers of ACP States who offer supplies of at
least 50% in contract value of ACP origin shall be accorded a 15 % price
preference where tenders of equivalent economic, technical and
administrative quality are compared. Moreover, where 2 tenders are
acknowledged to be equivalent, preference shall be given:
(a) to the tenderer of an ACP State; or
(b) if no such tender is forthcoming, to the tenderer who:
permits the best possible use of the physical and human resources of the
ACP States, offers the greatest subcontracting possibilities to ACP
companies, firms or natural persons, or is a consortium of natural
persons, companies and firms from ACP States and the Community.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following internet address: http://ec.europa.eu/europeaid/
index_en.htm. The tender dossier is also available for collection from the
contracting authority. Tenders must be submitted using the standard tender
form included in the tender dossier, whose format and instructions must be
strictly observed.
Tenderers with questions regarding this tender should send them in writing
to:
The National Authorising Officer of the EDF, attn: The Head of the ACP-EU
Unit, Ministry of Finance and Economic Planning, PO Box M 40, Accra,
Ghana. Tel. (233-21) 68 61 70/71/82. Fax (233-21) 66 14 24,
mentioning the publication reference shown in item 1 at least 21 days
before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers questions at least 11
days before the deadline for submission of tenders.
19. Deadline for submission of tenders: 12.9.2008 (10:00) GMT at the
Conference Room of the Ministry of Finance and Economic Planning, Accra,
Ghana.
Any tender received after this deadline will not be considered.
20. Tender opening session: 12.9.2008 (10:15) GMT at the Conference Room
of the Ministry of Finance and Economic Planning, Accra, Ghana.
21. Legal basis: ACP-EC Partnership Agreement signed at Cotonou on
23.6.2000.
Decision No 2/2002 of the ACP-EC Council of Ministers published in OJ L
320 of 23.11.2002.

GH-Accra: EDF — supply of LCD projectors and screens, office equipment and Global Positioning System receivers

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