JO-Amman: MEDA — institutional capacity building of the Ministry of Political Development (civil society, human rights, governance and enhancement of the role of civil society)

Country:

Jordan

City/Locality:

AMMAN

Notice/Contract Number:

eu:241983-2008

Publication Date:

Sept 20, 2008

Deadline:

Oct 23, 2008

Buyer:

MINISTRY OF PLANNING AND INTERNATIONAL COOPERATION

Original Language:

English

Address:

MINISTRY OF PLANNING AND INTERNATIONAL COOPERATION
AMMAN
Jordan

71356200 - Technical assistance services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 183/2008
, #
241983-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Summary:
Service procurement notice
1. Publication reference: EuropeAid/127282/SER/JO
2. Procedure: Restricted.
3. Programme: MEDA.
4. Financing: Financing Agreement — 'Support to human rights and good
governance' — Project No MED/2005/018-179 Addendum No 1 to the Financing
Agreement on 31.10.2006.
5. Contracting authority: The Ministry of Planning and International
Cooperation of the Hashemite Kingdom of Jordan.
Contract specification
6. Nature of contract: Fee-based.
7. Contract description: The overall objective of the project is to
enhance the political reform process and to increase participation of the
civil societies in the public policy making process. In order to meet the
general objective, the project will in particular:
— assist the PMU to become a functional and operational unit in the MoPD
to effectively implement and supervise the projects and programmes, as
well as to deliver appropriate services to the civil society and its key
State actors,
— enhance capacities of the MoPD staff so as to enable them to
successfully carry out their foreseen duties and functions,
— optimise the organisational structure of the MoPD to improve its
functioning and working mechanisms in order to enable it to achieve its
strategic objectives,
— support MoPD to fulfil its mandate to interact effectively with civil
society and key State actors.
8. Number and titles of lots: 1 lot.
9. Maximum budget: EUR 600 000.
10. Scope for additional services: Additional services may be requested
but their duration and value shall not exceed the initial contract.
Conditions of participation
11. Eligibility: Participation is open to all legal persons
(participating either individually or in a grouping (consortium) of
candidates) which are established in a Member State of the European Union
or in a country or territory of the regions covered and/or authorised by
the specific instruments applicable to the programme under which the
contract is financed (see also item 30 below). Participation is also open
to international organisations. The participation of natural persons is
governed by the specific instruments applicable to the programme under
which the contract is financed.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e., the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: No subcontracting is allowed within the framework of
this contract.
17. Number of candidates to be shortlisted: On the basis of the
applications received, 4–8 candidates will be invited to submit detailed
tenders for this contract. If the number of eligible candidates meeting
the selection criteria is less than the minimum of 4, the contracting
authority may invite the candidates who satisfy the criteria to submit a
tender.
Provisional timetable
18. Provisional date of invitation to tender: October 2008.
19. Provisional commencement date of the contract: January 2009.
20. Initial period of execution and possible extension of the contract:
The period of execution of the contract will be 15 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial standing of candidate:
— The total annual turnover of the candidate(s) must exceed 3 times the
annualised maximum budget of the contract.
2) Professional capacity of candidate:
— At least 10 staff currently work for the applicant in fields related to
this contract, and
— at least 20 % of all staff working for the candidate this year in fields
related to this contract are permanent.
3) Technical capacity of candidate:
(a) Candidate(s) must have proven recent experience (over the last 5
years) in the field of institutional strengthening and capacity building.
(b) Candidate(s) must have proven qualifications and experience in
governmental projects with civil societies (over the last 3 years).
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure.
The only factors which will be taken into consideration during this
re-examination are:
1) experience with previous EC contracts;
2) an international consortium of eligible companies.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 23.10.2008 (14:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address:
http://ec.europa.eu/europeaid/work/procedures/index_en.htm), whose format
and instructions must be strictly observed.
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
— either by recorded delivery (official postal service) to:
Ministry of Planning and International Cooperation, attention: Mr Marwan
Al-Refai, PO Box (555), Amman 11118, Jordan,
— or hand-delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to:
Ministry of Planning and International Cooperation, Jabal Amman — Third
Circle, attention: Mr Marwan Al-Refai — Second Floor, Amman, Jordan.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of tenders. No application may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with clause 25. The outer envelope (and the
relevant inner envelope) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Additional information: None.
29. Date of publication of contract forecast: 3.7.2008.
30. Legal basis: Council Regulation — addendum. Specific Financing
Agreement 'Support to human rights and good governance in Jordan'.
Agreement programme: Project MED/2005/018-179.

JO-Amman: MEDA — institutional capacity building of the Ministry of Political Development (civil society, human rights, governance and enhancement of the role of civil society)

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