KE-Nairobi: supply of application software for KEPHIS

Country:

Kenya

City/Locality:

NAIROMPI

Notice/Contract Number:

eu:242889-2008

Publication Date:

Sept 23, 2008

Deadline:

Nov 7, 2008

Buyer:

KENYA PLANT HEALTH INSPECTORATE SERVICE

Original Language:

English

Address:

KENYA PLANT HEALTH INSPECTORATE SERVICE
NAIROBI
Kenya

Email:

Click here

48000000 - Software package and information systems

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 184/2008
, #
242889-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Summary:
Location — Kenya Plant Health Inspectorate Service Headquarters, Oloolua
Ridge, Karen, Nairobi, Kenya
Supply procurement notice
1. Publication reference: EuropeAid/127431/D/SUP/KE
2. Procedure: Open.
3. Programme: Stabex.
4. Financing: Protocol of implementation for horticulture produce
phytosanitary certification and quality assurance (Horticap) project
(Stabex 1990 and 1992/93).
5. Contracting authority: Kenya Plant Health Inspectorate Service
(KEPHIS).
Contract specifications
6. Description of the contract: Supply, installation, customisation,
maintenance and support of application software, database management
software, middleware software, development and reporting tools, and other
related software to KEPHIS.
7. Number and titles of lots: Not divided into lots.
Terms of participation
8. Eligibility and rules of origin: Participation in tendering is open on
equal terms to natural and legal persons (participating either
individually or in a grouping (consortium) of tenderers) from ACP States
and Member States of the European Union contributing to the European
Development Fund and international organisations as authorised by the
instrument applicable to the programme under which the contract is
financed (see also item 22 below). All goods supplies under this contract
must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the effect
that they are not in any of the situations listed in point Article 4.2 of
the General Regulations for Services, Supply and Works Contracts
(applicable to 8th EDF).
10. Number of tenders: Tenderers may submit only 1 tender per lot.
Tenders for parts of a lot will not be considered. Any tenderer may state
in its tender that it would offer a discount in the event that its tender
is accepted for more than 1 lot. Tenderers may not submit a tender for a
variant solution in addition to their tender for the supplies required in
the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of 1 % of
the value of their tender when submitting the tender. This guarantee will
be released to unsuccessful tenderers once the tender procedure has been
completed and to the successful tenderer(s) upon signature of the contract
by all parties. This guarantee will be called upon if the tenderer does
not fulfil all obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 5 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later than
30 days after the tenderer receives the contract signed by the contracting
authority. If the selected tenderer fails to provide such a guarantee
within this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next best
compliant tender.
13. Information meeting and/or site visit: No information meeting is
planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of performance: The provisional date for contract signature is
16.12.2008 and development, supply, installation, implementation and
training of the software shall be completed before 30.6.2010.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of
the tender form for a supply contract):
— the average annual turnover of the tenderer must exceed the financial
proposal of the tender.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the
tender form for a supply contract):
— the tenderer should have staff qualified in the fields of analytical
chemistry and/or plant health laboratories, electronics, instrumentation
and other fields relevant to our requirements.
3) Technical capacity of tenderer (based on i.e. items 5 and 6 of the
tender form for a supply contract):
— the tenderer has successfully completed similar contracts with a budget
of at least that of this contract in the past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
17. Award criteria: Price (or, if appropriate after derogation, the best
value for money which is a combination of quality of services/price).
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address:
http://ec.europa.eu/europeaid/work/procedures/implementation/supplies/
index_en.htm.
The tender dossier is also available for collection from the Kenya Plant
Health Inspectorate Service Headquarters, Oloolua Ridge, Karen, Nairobi
upon payment of KES 5 000 /= (or equivalent in euros or US dollars).
Tenders must be submitted using the standard tender form for a supply
contract included in the tender dossier, whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to the:
Managing Director, Kenya Plant Health Inspectorate Service, PO Box 49592,
00100 GPO Nairobi, Kenya. Fax (254-20) 353 61 75. E-mail:
director@kephis.org
(mentioning the publication reference shown in item 1) at least 21 days
before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at http://ec.europa.eu/europeaid/cgi/frame12.pl.
19. Deadline for submission of tenders: Tenders must be received at Kenya
Plant Health Inspectorate Service Headquarters, Oloolua Ridge, Karen,
Nairobi by 7.11.2008 (12:00), East African Time.
Any tender received after this deadline will not be considered.
20. Tender opening session: Tenders will be opened at Kenya Plant Health
Inspectorate Service Headquarters, in the boardroom, immediately after the
deadline for submission.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English.
22. Legal basis: Lomé IV Convention as revised by the agreement signed in
Mauritius on 4.11.1995.
Decision No 3/1990 of the ACP–EC Council of Ministers published in OJ L
382 of 31.12.1990.

KE-Nairobi: supply of application software for KEPHIS

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