GT-Guatemala City: technical assistance team

Country:

Guatemala

City/Locality:

POLI TIS GOYATEMALAS

Notice/Contract Number:

eu:257730-2008

Publication Date:

Oct 8, 2008

Deadline:

Nov 6, 2008

Buyer:

DELEGACION DE LA COMISION EUROPEA EN GUATEMALA

Original Language:

Spanish

Address:

DELEGACION DE LA COMISION EUROPEA EN GUATEMALA
GUATEMALA CITY
Guatemala

71356200 - Technical assistance services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 195/2008
, #
257730-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Summary:
Guatemala
Service contract notice
1. Publication reference: EuropeAid/127447/D/SER/GT
2. Procedure: Restricted.
3. Programme: Project to support budgetary management in Guatemala.
4. Financing: Budget heading: BGUE-B2007-19.090100-C1-AIDCO/financing
agreement DCI-ALA/2007/018-992.
5. Contracting authority: La Comunidad Europea, representada por la
Comisión Europea — Delegación en Guatemala, en nombre de la República de
Guatemala.
Contract specifications
6. Nature of the contract: Service contract: technical assistance team.
7. Contract description: Permanent and short-term technical assistance
team, whose objective is to provide technical consultancy services for the
planning, organisation and supervision of all programme activities, in
cooperation with the Ministry of Public Finance of Guatemala,
beneficiaries and other institutions involved. The team will also provide
administrative, preparatory and additional services for planning,
supervision, drawing up reports on the elements of the project,
contracting and financial management.
8. Number and titles of the lots: Not applicable.
9. Maximum budget: EUR 1 675 000.
10. Any additional services: The contracting authority may, at its own
discretion, extend the duration and/or scope of the project, subject to
the availability of funds. Under no circumstances may this exceed the
duration and value of the initial contract. Any contract extension will be
subject to satisfactory performance by the contractor.
Conditions for participation
11. Eligibility criteria: Participation is open to all legal entities,
individually or grouped together in a tenderers' association (consortium),
established in the EU Member States or the countries and territories of
the regions which fall within the scope of application of the specific
instruments applicable to the programme under which the contract is
financed, or which are authorised by said legal instruments (see point
30). International organisations may also take part. Participation of
natural persons is governed by the specific programme funding the
contract.
12. Application: Natural persons or legal entities who are eligible (see
point 11) or groupings of said parties (consortia) may take part in the
invitation to tender.
A consortium can be a permanent grouping with a legal status or an
informal grouping created for a particular invitation to tender. All the
members of a consortium (i.e. lead tenderer and all other members) are to
be jointly and severally liable vis-à-vis the contracting authority.
Should a natural person or legal entity not meeting the eligibility
criteria take part (see point 11), the party concerned will be
automatically disqualified. Furthermore, should said party belong to a
consortium then the whole consortium will be disqualified.
13. Number of applications: Natural persons and legal entities may only
submit 1 application, irrespective of the form their participation may
take (as a single legal entity, or as lead tenderer or member of a
candidate consortium). Should a natural person or legal entity submit more
than 1 application, all the applications involving said party will be
rejected.
14. Prohibition on alliances between shortlisted candidates: Tenders
which include companies not mentioned on the application forms used to
compile the shortlist will be disqualified from this restricted procedure.
Shortlisted candidates may not form alliances or subcontract to each other
for the contract.
15. Grounds for exclusion: Candidates must enclose with their application
form a signed statement confirming that they are not in any of the
situations listed in section 2.3.3 of the Practical Guide to contract
procedures for EC external actions. This statement forms part of the
application form.
16. Subcontracting: Subcontracting is permitted up to a limit of 30 % of
the contract's total value.
17. Number of shortlisted candidates: Between 4 and 8 candidates will be
invited to submit detailed tenders for this contract, depending on the
applications received. If the number of eligible candidates meeting the
selection criteria is less than the minimum of 4, the contracting
authority may invite these candidates to submit a tender.
Provisional timetable
18. Provisional date for the invitation to tender: 7.11.2008.
19. Provisional date for commencing the contract: 9.2.2009.
20. Initial contract length, and possible extension: 54 months. A
possible extension to this performance period and/or a request for
additional services may be proposed if required.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. Where applications are submitted by a consortium, then the
criteria will apply to the consortium as a whole.
(1) Candidates' economic and financial capacity (based on section 3 of the
application form):
— candidates' average annual turnover (from 2005 to 2007) must be greater
than the maximum annualised budget for the contract, i.e. EUR 431 000,
— their average figures for cash and cash equivalents at the beginning and
end of 2006 and 2007 must be positive.
(2) Candidates' professional capacity (based on sections 4 and 5 of the
application form):
— candidates have at least 10 employees working at present in fields
related to this contract,
— at least 20 % of the staff working this year for candidates in fields
related to this contract must be permanent employees.
(3) Candidates' technical capacity (based on sections 5 and 6 of the
application form):
— candidates have worked on at least 1 project in the field of budgetary
management support in the past 3 years (from 9/2005 to 9/2008 — the final
date of the project must be after 9/2005) in which their share was at
least 50 %,
— candidates have worked on at least 1 technical assistance project for a
bilateral programme in the past 3 years (from 2/2005 to 2/2008 — the final
date of the project must be after 9/2005) in which their share was at
least 50 %,
— candidates have worked on at least 1 project with a budget of at least
EUR 1 675 000 (equal to that of this contract) in the past 3 years (from
9/2005 to 9/2008 — the final date of the project must be after 9/2005) in
which their share was at least 50 %.
Economic operators may, if necessary and for a specific contract, make use
of the resources and capacities of other bodies irrespective of their
legal relationship. In such a case, they must provide the contracting
authority with proof that they will have the resources needed to carry out
the contract, for example, by producing a written commitment by said
bodies to make such resources available. Consortia may likewise make use,
on the same terms and conditions, of the capacities of other members of
their consortium or other bodies.
If more than 8 applications prove to be eligible, i.e. meet all the
selection criteria, then the merits of the applications from these
candidates will need to be re-examined so as to determine which 8
applications for the invitation to tender are the most suitable. Only the
following factors will be taken into account in this re-examination:
(4) re-examination criterion:
largest number of technical assistance projects for a bilateral programme
in the past 3 years (from 9/2005 to 9/2008 — the final date of the project
must be after 9/2005) in which their share was at least 50 %.
22. Award criteria: Economically most advantageous tender.
Application
23. Deadline for the receipt of applications: — 6.11.2008 (16:00), local
time in Guatemala.
— Applications received after this deadline will not be considered.
24. Information to be supplied and application form: Applications must be
submitted on the standard application form (available from the following
web address: http://ec.europa.eu/comm/europeaid/work/procedures/
index_es.htm). The instructions given in this form and its format must be
strictly adhered to.
Additional documentation (brochure, letter, etc.) enclosed with the
application will not be considered.
25. Application submission procedures: Applications must be sent to the
contracting authority using 1 of the following methods:
— registered post (official postal service) addressed to:
Referencia de publicación: EuropeAid/127447/D/SER/GT, Delegación de la
Comisión Europea en Guatemala, 5a Avenida 5–55, Zona 14, Europlaza, Torre
II, Nivel 17, Ciudad de Guatemala, Guatemala,
— hand delivery (including courier service), against issue of a signed and
dated acknowledgement of receipt, straight to the contracting authority at
the following address: Referencia de publicación:
EuropeAid/127447/D/SER/GT, Delegación de la Comisión Europea en Guatemala
5a. Avenida 5-55, Zona 14, Europlaza, Torre II, Nivel 17, Ciudad de
Guatemala, Guatemala, Central America.
The envelope containing the application must be clearly marked with the
contract title and the publication reference (see point 1). These must
also be quoted in all correspondence with the contracting authority.
Tenders submitted in any other way will not be considered.
26. Amendments to, or withdrawal of, applications: Candidates may give
notice in writing before the deadline that they intend amending or
withdrawing their application. Applications cannot be amended once the
deadline for the receipt of applications has passed. Notice of amendments
to, or withdrawal of, applications must be sent as per the instructions
given in point 25. The word 'Modificación' (amendment) or 'Retirada'
(withdrawal), as applicable, must be written clearly on the outside
envelope (and where an amendment is involved, on the inside envelope too).
27. Working language: All correspondence regarding this invitation to
tender procedure must be in Spanish.
28. Additional information: None at present.
29. Date of publication of the prior information notice: 20.8.2008.
30. Legal basis: Regulation (EC) No 1905/2006 of the European Parliament
and of the Council of 18.12.2006, establishing a financing instrument for
development cooperation.

GT-Guatemala City: technical assistance team

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